KEY POINTS
What to include in your buying plan
- Company and supplier identity
- Product specification and ingredient information
- Available test or quality records
- Packing list, invoice and shipment documents
WHOLESALE BUYING GUIDE
Chunqing Cosmetics · Updated
Cosmetics Supplier Document Checklist
Which documents should a wholesale buyer request for a cosmetics order?
WHY IT MATTERS
Keep product and order terms comparable
Use the brand, model, whole-carton quantities and current quotation. Colour selection is optional at inquiry; confirm any colour allocation before ordering. Avoid comparing unit prices without carton quantities, freight and destination-market costs.
BUYING STEPS
A practical process
- 1Name the exact model and destination
- 2Ask which documents are available for that model
- 3Check local importer and label requirements
- 4Record document dates and scope
- 5Confirm the final list before payment
A document request you can send with your model list
For each row record the brand and model, packaging version, batch where applicable, destination country, document title, holder or issuer, date/version, applicable scope and next person to confirm it. Start with the files already supplied; request only missing links or unresolved applicability.
Swipe horizontally to view all columns.
| Document group | Match before accepting | Next action / owner |
|---|---|---|
| Product identity and ingredients | Brand, model, packaging version and destination; ingredient list applicable to this version | Supplier supplies the applicable file; importer checks local requirements. |
| Batch quality or test record | Model and batch, tested sample, test scope, issuer and date | Supplier identifies the available record; buyer checks whether it matches this order. |
| Label, barcode and carton information | Current packaging, label language, carton quantity and shipping marks | Supplier confirms the packing file; importer confirms destination label requirements. |
| Invoice, packing list and transport documents | Order identity, quantities, shipment and consignee details | Supplier and forwarder confirm the required shipment documents and timing. |
| Factory certificates | Certificate holder, factory site, scope and printed dates; current verification when needed | Use the existing factory records for their stated scope, not as substitutes for every product or batch document. |
Use separate statuses: not yet linked in the document list; confirmed unavailable after checking; not applicable with a reason; identity or scope conflict requiring resolution. “Not yet linked” does not mean the factory has no file. Do not mark an unresolved row approved; record who will confirm it and by when.
Wholesale terms used on this website
- Order in whole cartons per model. Colours may mix within the same model; different models cannot share a carton. Colour selection and notes are optional. Confirm any colour allocation with the quotation.
- Full payment is required before dispatch.
- International freight is paid by the buyer.
- Current price, stock and product documents are confirmed with the quotation.
Prepare your inquiry
Send the destination market, sales channel, brand, model and whole-carton quantity for each model. Colour selection and notes are optional; tell us which product documents and freight information you need.